2016 Charge Conference Forms

All Charge Conference forms are to be downloaded to your computer, saved in your computer, completed (don’t forget to save again!), and then returned to your District Office as an attachment to an email, by fax, or by US mail. The forms are designed to be completed on a computer and the answer boxes will expand to accommodate the length of your response.

This is the “off year” for the alternating year “Safety and Accessibility Inspection” form. Please only submit if you have updates to your policy.

All our Safe Sanctuary policies should have been updated last fall. Those churches having a Boy Scout unit will need to complete a fresh Accountability Agreement between the Eastern PA UMC and the BSA.

DUE DATES:  Your clergy profile is due 2 weeks prior to your pastoral interview.  All other forms except the Church Budget and Fund Balance report are due two weeks before your charge conference or by Nov. 15 – whichever comes first.  Pay close attention to the 2016 Church Forms Schedule and plan ahead. Do not make the DRA have to chase down your reports!

We hope that you will find the annual reporting process to be an opportunity to celebrate your church’s achievements, a useful tool to evaluate your church’s ministry goals and objectives, and a helpful process to ask important accountability questions. If you have any questions or suggestions, please feel free to contact your District Office.


The following links will download the 2016 Charge Conference forms to your computer as Word (.docx) Documents, unless otherwise noted:

Due two weeks before pastoral interview:
Due two weeks before Charge Conference OR by November 15 (whichever comes first):
  • 2017 Pastor Compensation and Benefits [.xls download]
    • UPDATED 12/12/16: New version of the form, with updated health care figures as of November 2016
    • IMPORTANT NOTE: When downloading the Compensation Report, the user may receive a Protected View warning depending on their Excel settings. If this occurs, click on it and check Edit Anyway, or Enable Editing. Then complete the document using the Worksheet tab.
To be completed after the end of the year: