Financial Admin, St Matthews UMC in Valley Forge, PA

The Financial Administrator has responsibility for the day-to-day church financial tasks of the treasurer and financial secretary. This position report directly to the Pastor and is accountable to the Finance and Staff Parish Committees; while financial policy and oversight is provided by the Finance Committee,

This individual should be knowledgeable of Accounting Procedures, detail-oriented, computer literate, and able to work well with others.  In all assignments, assure compliance with all laws and regulations of the church, federal, state, and local authorities

  • Salary – $15 to $30/hour depending on experience level         
  • Hours – Approximately 10 hours per week will vary by week and season.

Download the full job description.

Primary Responsibilities

  • Maintain bookkeeping
    • Track income and expenditures, providing a monthly repot to the varies Committees/Work Areas and Staff, and an annual report to the Audit Committee
      • Post receipts from envelopes and counter’s recording sheet
      • Reconcile counter’s sheet with bank deposit slips
      • Ensure the counter’s box is supplied for Sunday
    • Payment of bills – includes overseeing “disbursement”, “reimbursement” and “special offerings” voucher systems
  • Protect the privacy of those who financially support the church
  • Reconcile all bank accounts monthly
  • Prepare and mail statements (tithes, gifts and offerings) to membership
  • Write checks weekly, reconcile bank statements, coordinate all financial obligations of the church including but not limited to payroll, taxes, and accounts payable/accounts receivable while overseeing purchasing processes in keeping with budget controls
  • Prepare monthly, quarterly, and payroll tax returns, year-end 1099s and W2s
  • Coordinate the assignment of giving-envelopes to membership
  • Be available to investigate discrepancies or concerns of contributing members
  • Organize and maintain an effective filling system
  • Answer phone messages
  • Attend Finance Committee Meetings as needed
    • Resource the Treasurer
    • Resource the Chairperson of the Finance Committee
    • Assist with the Annual Stewardship Campaign
    • Assist with the development of the church operating budget
    • Assist the Investment Committee
    • Answer any questions regarding reports you have prepared
    • Carry out instructions given by the Finance Committee
  • Attend weekly Staff Meetings
  • Maintain regular office hours

Accountability

  • To the vision of St. Matthew’s UMC of Valley Forge
  • To the Senior Pastor
  • To the Staff Parish Relations Committee
  • Completion of “Safe Sanctuary” / State Police background checks

Evaluation

  • Annual
  • This job description and annual goals will be the guidance for evaluations
  • Evaluations will take place with a small group, consisting of Senior Pastor, a representative of the Staff Parish Relations Committee and a representative of the Finance Committee

Qualifications

  • Demonstrated skill, education and/or experience with financial accounting policies and procedures
  • Dependable and efficient
  • Capable of balancing multiple tasks
  • Detail-oriented, with a focus on quality and precision
  • People-oriented, supportive, and fair
  • Trustworthy and capable of showing a high degree of discretion
  • Team-oriented, cooperative and collaborative
  • Experienced with QuickBooks and other financial software

DISCLAIMER

  • The above statements are intended to describe the general nature and level of work being performed by people assigned to this job classification.  These statements should not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required for the role.  All personnel may be required, from time to time, to perform duties outside of the listed responsibilities, as needed.

Please submit your resume and cover letter with an explanation of your interest to the following email address: admin@stmatthewsvf.org

Download the full job description.