Annual Conference

Annual Conference 2015


“Faithful Stewardship of Our Time, Treasure and Environment”

May 14-16, 2015

100 Station Avenue, Oaks, PA 19456
For GPS purposes: Use 1601 Egypt Road, Phoenixville, PA 19460, then you can access the Expo Center by turning on to Station Avenue.

Working Agenda for the 2015 Eastern PA Anual Conference (as of March 25, 2015)

2015 Annual Conference Registration and Overview

Electronic voting devices will be used this year for all voting.  The devices will be assigned to every eligible voting member and must be turned in to the annual conference registration desk at the end of annual conference. Any member that loses or does not turn in their assigned voting device will be charged a $75.00 replacement fee. Provisions will be made for those churches with lay members attending on different days. Please note:  you must remember to bring your device each day.

Training will be presented at the pre-conference meetings, clergy and laity sessions, and at annual conference.

Clergy and Laity Sessions will be at the Expo Center on Thursday morning, May 14, 10:00 a.m. – noon

On both Friday and Saturday mornings, May 15-16, at 7:30 a.m., join Order of St. Luke members for a brief devotion and communion prior to Holy Conferencing.

A preliminary agenda will be distributed prior to annual conference.

If childcare is required, please contact Amy Botti at, 610-666-1442.


  • Clergy, Lay and Equalizing Delegates are encouraged to register on-line.
  • The deadline to register is April 27, 2015. Registrations received after April 27, 2015 will be      considered walk-ins with no guaranteed meals
  • If you mail your registration (with payment), it must be postmarked by April 27, 2015.
  • Contact Gloria Knoeller at 800-828-9093 ext. 7002, or with questions      regarding registration.


  • Please contact Lori Henning at (610) 544-1400 or email The Annual Conference Office will not be taking any reservations for display tables.
  • Vendor reservations for display tables must be submitted and payment received at the time of submission.
  • Table reservations are mandatory – we will not be able to accommodate you without a reservation.
  • When filling out the registration form, PLEASE NOTE:
    • ​Affiliated Organizations include Official UMC Seminaries, Ministries of Local Churches, Conference Agencies, Organizations listed in the Conference Journal, and Agencies of the General Church.
    • Non-Affiliated Organizations are non-UMC Seminaries, Ministries of non-UM churches, any For-Profit Businesses, and any other group that does not fit into the Affiliated category above.

Submission Guidelines for Resolutions to Annual Conference 2015



Deadline: MARCH 10, 2015

Resolutions are to be submitted to the Conference Secretary: The Rev. Lloyd Speer.  Direct your questions to: (O) (215) 943-2343; email:

Resolutions, in portrait format, must be emailed in Microsoft Word 97-2003.  The name of the actual presenter must accompany each resolution OR it will be sent back.  If the resolution requires the Secretary to contact any people or agencies, names and addresses must be supplied.


Please use Microsoft Word (97-2003) and email your resolution referring to the word processing format guide (below).

  • Paper Size:  8.5” by 11”
  • Font:  Arial 12 pt.
  • Left/Right Margins:  1”/1", Top/Bottom Margins: 1"/1"
  • Portrait


RESOLUTION # (We will fill in the number)


Resolution Relating to Housing Allowance for Retired Clergy (Title)

Presented by The Board of Pension and Health Benefits (Organization/ Group/ Agency)

WHEREAS, the religious denomination known as The United Methodist Church has and functions through Ministers of the Gospel who are duly ordained or licensed; and

WHEREAS, the practice of The United Methodist Church is to provide a parsonage or a rental allowance as part of the gross compensation for each of its active ordained or licensed ministers; and

WHEREAS, the Internal Revenue Service has recognized that the Eastern Pennsylvania Annual Conference is the appropriate organization to designate a housing/rental allowance for retired and disabled ordained or licensed ministers who are members of this Conference:

THEREFORE BE IT RESOLVED, etc., etc., etc.

Person Responsible for Presenting Resolution:  (Must have)

2015 Annual Conference MEDIA SPECIFICATIONS

Thank you for your anticipated presentation at the 2015 Eastern Pennsylvania Annual Conference. So that we can successfully meet your media and other presentation needs we have developed some tools and guidelines for you.

The sooner we receive your media materials, the better. Your media submission will be reviewed to ensure that the appropriate file formats have been submitted, that files are not corrupt and that all necessary scripts, etc. are included.


Media Requirements:



PowerPoint (PPT)

  • must use the template provided.
 NOTE: This template is specifically formatted to allow space for Closed-Captioning. Do not place any text below the white line. Do not alter the aspect ratio (presentation must be in widescreen / 16x9 ratio).
  • must not include embedded audio, video or timings
  • must be submitted along with a script detailing when slides are to be progressed during the presentation, when videos are to be played, etc.


  • it is preferable if your video is in widescreen (16x9 ratio)
  • must be in one the following formats: playable DVD, QuickTime (.mov), or (.mp4)
  • must be submitted along with a script detailing when video is to be played (e.g. before presentation, during presentation, after presentation, on particular slide, etc.)


If you have any questions about media or video submissions/presentations, please contact Lindsey Cotman at or (484) 762-8215.

All Media Submissions must be received no later than April 20, 2015.

General Conference Delegate Nominations

Every four years, we have the privilege of sending delegates to General Conference.  The next General Conference will be May 10-20, 2016, in Portland, Oregon.  This means we will elect our delegates at our next annual conference, May 14-16, 2015.  The procedures governing the election of delegates are laid out in the 2014 Conference Rules of Order.

According to those procedures:

  1. Nominating petitions will be sent to clergy members in full connection and lay members of the Annual Conference at least three months prior to the Annual Conference session.
  2. Nominating petitions will allow for a maximum of 10 nominees. Persons will be nominated when their names have been identified on 10 nominating petitions. As in the election process, the nominations process shall allow clergy to nominate clergy and laity to nominate laity.
  3. Nominees shall fulfill the Disciplinary and Constitutional requirements outlined in the Constitution, paragraphs 35 and 36.
  4. Nominating petitions shall be returned to the Conference Secretary no later than March 10, 2015.
  5. The Board of Lay Ministry may make additional laity nominations.
  6. After March 10 all nominees will be provided an acceptance form. Nominees will return their acceptance form by March 31 for their names to appear on the ballot.
  7. Nominees will provide biographical information and a brief written statement by March 31. The list of nominees, biographical material and statements will be printed in the NewSpirit.
  8. From the nominee acceptance forms, the Conference Secretary will prepare separate clergy and laity ballots. The ballots will include spaces for write-ins.
  9. Lay nominations will be accepted from the floor provided a nominating petition fulfilling #2 above and an acceptance form are duly presented. Five hundred copies of a biographical profile and statement are required for immediate distribution.

To submit delegate nominations, download the document "Nominating Petition" by clicking HERE.  Use it to list up to 10 nominees, and send the completed document as an email attachment to the Conference Secretary, Lloyd Speer, at conferencesecretary@epaumc.orgNominating petitions must be received by March 10, 2015.


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